Case Robit: Efficient tools for everyday data processing and a clearer view over product availability

Automated tools for inventory planning and reporting

IThe first implementation was an inventory forecasting solution that replaced Robit’s Excel-based tool. The new automated application turns product forecasts and invoicing data into parameters that guide inventory planning and the ordering process, simultaneously saving a significant number of person-hours.

The forecasting solution was used to build further tools on the Amazon Web Services platform. These were designed to facilitate the management of the order and supply chain and included tools for reporting and forecasting as well as data collection automation. The use of automation doesn’t stop here, however. The idea of allowing software to take over the handling of routine tasks has been a strong guiding principle for another Vincit team working on Robit’s packaging and shipment processes as well.

Quick and concrete results through a clear work process 

The work process of the Vincit and Robit team is clearly defined and rapidly turns Robit’s needs into usable end products by following a shared roadmap. The first thing to consider will be a business problem which will be discussed in relation to the current situation and any previous solutions. The job of Vincit’s data scientists is to take control of the data sources, to plan the data processing, and to turn it into a functioning software solution. There have been three cycles so far, and the understanding that we’ve gained on the business and the data provides a great foundation for future development.

The keys to great cooperation include a shared excitement for solving any emerging problems as well as open and continuous communication on successes as well as challenges and uncertainties. Working with data requires stepping out of your comfort zone, because the characteristics of data dictate that the end result is not always clear in the beginning of a project.

Getting to the bottom of inventory changes with more detailed data

Robit’s new, easy-to-use tools provide a more detailed overview of inventory and help to gain an in-depth understanding of its changes. The solutions provide precise information on availability-related variants, allowing the discussion to focus on the root causes of inventory changes rather than mere product numbers.

The streamlined processes and tools support planning at the company level, build trust and create understanding among the staff. As the number of routine tasks is reduced, more time is left for expert work, which serves as a motivation booster and makes the work more rewarding. Engaging the users in the design of the tools propels the company in a common direction.

Robit is an international growth company that sells drilling consumables to its global customers in the following market segments: mining, construction, geotechnology and well drilling. The company provides products and services in three service categories: Top Hammer, Down the Hole and Geotechnical. The company has a sales office and service point in nine countries and an active sales network covering over 100 countries. Robit’s production units are located in Finland, South Korea, Australia and England, and the company is listed on Nasdaq Helsinki Oy. For more information, visit: robitgroup.com.